Can I use this image/video/other published content?

Are you trying to use a trademark (for example, a logo, business name, or other content used to identify the origin of goods or services), or is it something else (like a photo from another news source or a segment of a book)?

In general, student media deal with two types of intellectual property law:

  1. Trademark law, which governs the use of distinctive logos/mascots/labels/etc. to protect consumers
  2. Copyright law, which governs the use of media to protect authors and creators.

They technically aren't mutually exclusive, and the legal standards can overlap. But it can be helpful to start in the right place.

Trademark law is mostly concerned about ensuring that the public isn't confused about where goods or services come from. For student media, the key question will be whether readers/viewers would think the logo implies a relationship between the publication and the company.

Which of these options best describes where you want to use the trademark?

Generally speaking, using a trademark decoratively ends up having all the problems of trademark law combined with all the problems of copyright law. That doesn't mean you can't do it—it just means you've got more to worry about.

Is there any way a member of the public could, at a glance, mistake the way you're using this logo as either implying spnsorship of your publication, or implying ownership of the publication?

(One way in which that can be more likely is if the artwork would appear on the cover or front/back page of a print publication, or on the landing page of a website.)

Is there an actual relationship between the advertisement and the product/service represented by the logo?

For example:

  • If a clothing store wanted to use the Levi's logo in their advertisement, do they actually sell authentic Levi's products?
  • If your newspaper is running a contest and the prize is a gift certificate at a specific restaruant, is this the logo of that restaurant?

Are you using the trademark (logo, mascot, etc.) because the story refers to that thing?

Nominative fair use is a strange category, mostly because you wouldn't think we need it. It seems obvious that, if you're discussing a product, service, or other entity, using the official logo to identify that thing would be a fair use.

Well, it is, and now you know the name of it: nominative fair use.

As long as this is the actual, official logo, you can use the logo to identify the thing you're discussing, provided that typical consumers would not actually confuse your use with sponsorship.

In general, that means using the logo in a small enough way, clearly identified by context, that no reasonable observer could be confused as to why the logo is appearing there.

Nominative fair use is a strange category, mostly because you wouldn't think we need it. Something is a nominative fair use when it uses a trademark to refer to the actual thing the mark is intended to identify.

As long as this is the actual, official logo, you can use the logo to identify the thing you're discussing, provided that typical consumers would not actually confuse your use with sponsorship.

In general, that means using the logo in a small enough way, clearly identified by context, that no reasonable observer could be confused as to why the logo is appearing there. In the Levi's example, that means people can understand, at a glance, that the advertisement is not placed by the manufacturer of Levi's, but that it's identifying that Levi's are for sale. As always, the key goal of trademark law is to avoid confusion. (Of course, if the trademark owner is actually providing the advertisement — for example, if Denny's places an ad for Denny's — they can authorize you to use their own trademark.)

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This is really risky. If you intentionally use a logo (that is supposed to refer to a good or service) in a way that you know doesn't refer to that thing, and you use it in a place where people might be confused (however briefly), that sounds like plain old trademark infringement.

No online tool can accomodate all the possible wrinkles to intellectual property law, and if you feel you still want to proceed, this is the time to seek help from an expert.

Is the work still protected by copyright law? Copyright lasts a long time. (Visit Cornell's Copyright Information Center to learn how to determine if something is in the public domain.)

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I don't blame you. Copyright duration is really tricky to calculate, and the rules can change without much warning.

If you can't tell, it's safest to continue onward and assume it's protected.

If you're positive it's in the public domain, then copyright isn't going to be an issue. But are you positive you're positive?

Copyright duration is complicated and difficult to calcuate, and there are some extremely rare fringe cases where very old works that were never published domestically can be covered by copyright. But when you're talking about hundreds of years, it would take some genuinely strange circumstances to run into a copyright issue.

That said, if you've got any doubts at all, it's a good time to get more specific help.

can publish

Great! As long as you comply with the license terms, you should have no worries.

Remember that licenses typically will limit at least some of the following:

  • the type of use (e.g., commercial, noncommercial, personal, etc.);
  • the duration of use; and/or
  • the medium (e.g., "print only," "no social media," etc.).

Additionally, you may need to comply with specific requirements governing how you credit something used under a license. For example, Creative Commons licenses often require both attribution and a link to the applicable license.

The good news is that this isn't the end of the road—you might still be able to use part or all of this work. But the bad news is that it's tricky from here on out.

There are two basic ways to use a copyrighted work lawfully. One is to obtain and comply with a license, and the other is to make a fair use. Fair use is a limitation on the rights of copyright owners.

If you need to be absolutely certain you have a right to use a work, you need a license. Nothing is ever 100% safe where fair use is concerned, though tradition has made some uses safer than others.

Remember, fair use law is vague by design. It is intended to be flexible enough to reach uses we haven't envisioned yet, while also prohibiting creative attempts to "sneak around" copyright law. Unlike a lot of areas of law, your good intentions actually do, to a point, matter here.

Also, because nothing is ever 100% certain in fair use, this tool can only give you a general sense of whether your use might be fair or not. You might still end up needing to contact someone for more specific help.

Is this work published, or at least not something private like a diary or a medical record?

Great! Just checking.

To make any fair use, however, you need to know at least three things:

  1. Who owns the content? This doesn't necessarily mean "which site did it come from," since sometimes sites get licenses from third parties.
  2. How is the owner using the content? For example, is this a movie screenshot used to promote a movie premiere? An image on a social media profile to share birthday wishes? A news photographer's shot of a current event?
  3. How do you want to use the content? In particular, do you want to use the content in a way that the owner ordinarily offers a license to permit?

When you know these three things, let's continue on…

can publish

For more information on trademark, copyright and fair use, check out our resources page and consider reaching out for help at 1-717-734-SPFI or through our online form.

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You've hit a weird pocket of fair use. In general, there is no fair use of an unpublished work. There may be exceptions to this, but they would be rare. You need to talk to an expert at this point.

Making fair use of once-private-but-published works is another touchy area, and the conclusions you might get from a general fair use analysis would be more misleading than helpful. Again, this is the time to get expert help.

Nominative fair use is a strange category, mostly because you wouldn't think we need it. It seems obvious that, if you're discussing a product, service, or other entity, using the official logo to identify that thing would be a fair use.

Well, it is, and now you know the name of it: nominative fair use.

As long as this is the actual, official logo, you can use the logo to identify the thing you're discussing, provided that typical consumers would not actually confuse your use with sponsorship.

In general, that means using the logo in a small enough way, clearly identified by context, that no reasonable observer could be confused as to why the logo is appearing there.

What's the purpose of the use you want to make?

Where traditional fair use analysis doesn't make sense, there's an alternative type of fair use called "transformative use."

Would you like to try that, or would you prefer to get some resources where a live person might be able to help?

Reporting, research, and education are three categories that get a little more leeway under fair use than, say, commercial use in a for-profit publication. The idea is that society thinks these uses benefit the public, so we want to encourage these uses—at least, when they won't do undue harm to the owner of the original work.

So some fair use should be permissible, if you're using a small enough portion.

Fair comment is the type of fair use that governs the use of some small portion of a work in order to criticize the work itself (e.g., a few seconds of a song) or its owner (e.g., a paragraph from a blog post).

So some fair use should be permissible, if you're using a small enough portion.

Satire is the type of fair use that governs using a work to be critical of something else (for example, using a song associated with a city to make fun of the city; see Elsmere Music v. NBC).

So some fair use should be permissible, if you're using a small enough portion.

Parody is a type of fair use where you use part of an original work to make fun of that work or its owner (for example, taking a well-known photograph and superimposing a comedian's head on someone else's body; see Leibovitz v. Paramount Pictures Corp.).

So some fair use should be permissible, if you're using a small enough portion.

So what's a "small enough portion?" Courts generally ask two questions about this: the amount and substantiality of the portion used, and something called the market replacement test. Let's take those one at a time.

For the first question, "amount" is about how much you're using, while "substantiality" is about how important the thing you're using is to the original work. For example, if you took three seconds from a horror movie, that is a small "amount." But if it's the three seconds where the killer unmasks, it's the most "substantial" part of the movie.

In one famous case, a court found the amount of a book taken—a couple pages— might have been permissible under fair use, but the portion was the most exciting/interesting two pages of the book. See Harper & Row v. Nation Enterprises.

When considering the amount taken, there's one more thing to consider—the "nature of the work." In general, it means that a legitimate fair use will need less of a highly creative work (e.g., an abstract painting) to achieve its goals than a factual work (e.g., a photograph of a person).

So, are you taking

  1. As little as possible in light of the nature of the work, AND
  2. A portion that isn't the most exciting/interesting part of the work?

Even if a use looks like a fair use, it can fail if sales of the new work act as a replacement for sales of the original work. This is called the market replacement test.

If people can pick up the thing you're making as a substitute for the original work, it's acting as a market replacement, and the use is probably not fair. For example, if a magazine article copies the most important pages of a book, it's not a fair use, in part because people will buy the magazine instead. See Harper & Row v. Nation Enterprises.

On the other hand, if an artist samples a song, but the resulting product is so different that people interested in the first song would not be interested in the second, the second song is not a market replacement for the first. See Campbell v. Acuff-Rose Music, Inc.

Does your use serve as a market replacement for the original work?

This sounds like a fair use—you've got a legitimate purpose, you're using as little as possible, you're not taking the "heart of the work," and you're not displacing the original work in the market.

That said, because of the nature of fair use, nothing is ever entirely certain.

This may not be a fair use, unfortunately. It's a close call.

You've got a legitimate purpose, but if you're taking as little as possible and your work is still a market replacement for the original, the waters are murky.

Great! There's one more test to consider: the market replacement test.

This doesn't really sound like a fair use—at least, not a traditional one. If you want to use a substantial portion of a work, or the most interesting part, that's generally what licenses are for.

That said, there's another type of fair use analysis that might apply.

If the last question didn't make sense—yeah, that can happen. For example, if you're trying to make a fair use of a photograph, you usually want to use the whole photograph, so you often can't take "as little as possible."

Where traditional fair use analysis doesn't make sense, or you're not really sure you qualify, there's an alternative type of fair use called "transformative use."

Would you like to try that, or would you prefer to get some resources where a live person might be able to help?

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For more information on trademark, copyright and fair use, check out our resources page and consider reaching out for help at 1-717-734-SPFI or through our online form.

This doesn't sound like a fair use. If you aren't adding a new meaning, and/or your work is a replacement for the original, the transformative use test probably won't apply.

Transformative fair use is a relatively new doctrine, but in legal terms that still makes it about 20 years old.

The idea is that use may be fair when it adds a new and different meaning to the work than the one intended by its original owner. For example, using a modeling portfolio photograph to illustrate a controversy about the model that arose years later did not infringe on the ability of the photographer to sell the photograph in all the ways he had originally intended. See Nunez v. Carribean Int'l. News Corp.

One frequent area where this comes up is the use of social media photographs to illustrate stories about arrests, deaths, or other newsworthy events that had not transpired at the time the photograph was posted. An example: University of State hires Katie Doe to be its new president, and the student newspaper uses Doe's Facebook profile picture to illustrate its story about the hire. The use of the profile picture to illustrate the story is likely covered by fair use and would not be an infringement of copyright.

Does your use add a new and different meaning than the one the owner intended?

Great! There's one more factor to consider: the market replacement test.

Even if a use looks like a fair use, it can fail if sales of the new work act as a replacement for sales of the original work. This is called the market replacement test.

If people can pick up the thing you're making as a substitute for the original work, it's acting as a market replacement, and the use is probably not fair. For example, if a magazine article copies the most important pages of a book, it's not a fair use, in part because people will buy the magazine instead. See Harper & Row v. Nation Enterprises.

On the other hand, if an artist samples a song, but the resulting product is so different that people interested in the first song would not be interested in the second, the second song is not a market replacement for the first. See Campbell v. Acuff-Rose Music, Inc.

Does your use serve as a market replacement for the original work?

This sounds like a transformative fair use. If you're really adding a new and different meaning than the one intended by the original owner, and you're not replacing the original in the market, this use is likely to be fair.

It's still a good idea to check with an expert, though. Transformative use is a new doctrine and can be tricky.